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Cash Advance/Reimbursement Procedures
McGovern-Dole Food for Education and Child Nutrition Program
To request a cash advance for up to 100% of the approved Program Operating Budget or to request reimbursement for funds already expended under an approved program budget, please follow the steps below. For a check-list on agreement close-out requirements, please click here.
Please be sure that all required financial reports have been submitted to FAD prior to requesting cash. Reports may be submitted by email along with the cash request (advance/reimbursement) if reporting is not up to date.
Reminder: As outlined in the McGovern-Dole Food for Education and Child Nutrition Program regulations 7 CFR 1599.7, "the cooperating sponsor shall return to FAS any funds not obligated as of the 180th day after being advanced, together with any interest earned on such unexpended funds. Funds and interest shall be returned within 30 days of such date." In circumstances where a large amount of cash is requested for advance, FAS' Food Assistance Division may ask the Cooperating Sponsor to confirm via email an understanding of these regulations.
Step 1) Click on this link to send an email request to Faye (Ophelia) Johnson of the Food Assistance Division. In the email request, please attach a copy of the new Request for Agreement Funds form with the necessary information filled in. Please be sure to note whether the request is an advance or a reimbursement and be sure to include updated bank account information, allowing USDA to wire transfer the cash advance/reimbursement directly to your organization's bank.
Faye will verify your request figures with the Food Assistance Division's financial database and will email back an electronic copy of the official cash advance/reimbursement letter already completed, to be signed by your organization and mailed back with the original signature. If for any reason the request can not be granted exactly as requested, Faye will explain any changes that she made on the form. If you do not agree with the revised request, simply contact her via email or phone to discuss the situation. If you do not hear from Faye within 6 business days, please contact her (or the division office) via phone to confirm receipt of your email request. Contact information is located at the bottom of this page.
Step 2) Mail the signed official cash advance/reimbursement request letter via courier (DHL, UPS, FedEx, etc.), preferred method, to:
USDA/FAS/Office of Capacity Building and Development/Food Assistance Division / Office of the Director / Attn: Faye Johnson
The Portals Building
1250 Maryland Avenue, SW
Suite 400
Washington, DC 20024
Phone: (202) 720-4221
or via U.S. Postal Service
USDA/FAS/Office of Capacity Building and Development/Food Assistance Division/ Office of the Director / Attn: Faye Johnson
Ag Stop1034
1400 Independence Ave, SW
Washington, DC 20050
Phone: (202) 720-4221
[If you choose to use the U.S. Postal Service, please note that mail coming into USDA can be delayed more than 30 days due to security measures.]
Once the Food Assistance Division receives the signed letter back from you, the transfer of funds will be processed as quickly as possible. While the process can take as little as two weeks, USDA is required to wire the funds in less than 45 days.
For additional information or assistance, please contact:
Faye Johnson at 202-720-7515 (OPHELIA.JOHNSON@FAS.USDA.GOV )
or the Division Office at 202-720-4221.
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